B.03 - SO Types - Config vs Used

Configured Sales Order types that are not in use are costly to maintain, and they may pose a risk if they are accessed inappropriately. This workflow identifies unused Sales Order types by reading the VBAK and TVAK tables on the specified SAP system. Unused Sales Order types should be reviewed periodically to determine whether they should be removed.

The results are stored in the Results_B03 Table dataset, which has the following columns:

Column	Description
AUART	Sales document type.
BEZEI	Risk category.
CRMGR	Sales document description.

Creating RFC Destinations

Before you begin, you will need to create an RFC Destination for the SAP system you wish to analyze.

Preparing the Workflow

To prepare the B.03 - SO Types - Config vs Used workflow, drag its workflow template from the Templates folder into your own workspace, and modify the workflow as follows:

To specify the system to analyze:

1. Select the System to Audit parameter and choose ‘Edit RFC Destination’ from its context menu to display the RFC Destination dialog.

2. Select the RFC Destination for the system to analyze, then click ‘Save’.

Save the workflow using the ‘Save’ toolbar button.

Running the Workflow

To run the B.03 - SO Types - Config vs Used workflow, click the ‘Run’ toolbar button, choose ‘Run Now’ from the diagram’s context menu, or press F5. The currently running workflow action is marked with an animated display. When the workflow execution has completed, select the Results_B03 dataset and choose ‘View Details’ from the context menu to display the result table.